The Ministry of Education has announced plans of upgrading the current National Education Management Information System (NEMIS) to Kenya Education Management Information System (KEMIS) to improve efficiency.
Speaking during stakeholders’ consultative forum on the introduction of the proposed KEMIS C said the new data system will cover the entire education system from ECDE, TVET and higher education up to research.
“We are excited that we are going to create a portal for everybody including the parents, county directors of education, including everybody that is the system we are coming up with,” the PS said.
KEMIS which will be launched in July 2025 also enhance data security and provide easier access for education administrators, policymakers, and parents.
The new system will support strategic decision making, foster transparency and contribute significantly to attainment of quality and inclusive education for all Kenyans.
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The PS said the KEMIS is envisioned as a national, automated, web based platform that consolidates, manages and disseminates education data efficiently, accurately and securely.
National Assembly Education Committee Chairman Julius Melly stated that they received complaints from stakeholders about the NEMIS system and they recommend the introduction of KEMIS to address the challenges raised.
“Information in NEMIS was not entered properly we hope the new system will work for the country, to enable users even the members of the press to log in and get important information to report about our country,” Melly said.
He said the new system will provide data that will be crucial even on planning on financing the education system.
“We are committee we are going to support this bon two ground on legislation and support ministry on policy direction to have strong KEMIS,” the MP said.
It will seeks to enhance decision making, resource allocation, monitoring and evaluation across all levels of education in the country.
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The system ensures accessibility anytime, anywhere and automation reduces manual tasks, improving accuracy and efficiency as recommended by the Presidential Working Party on Education Reforms 2023.
The new system will address education data management challenges which include data systems with limited interoperability, incomplete data, and limited capacity to manage the data effectively.
It will also address issues of data security and privacy protection.
Some of the components of the new data system include; storing all student, teacher, institution, and finance and performance data. It will offer interface for users to input, view and manage data, it will also allow third party systems to secure interact with the database.
The new data system secures login and limits access according to user roles and allows real time reports, dashboards and trend analysis. It also provides alerts via email, SMS or in app messages and also tracks all changes and data flows for transparency and compliance.
The KEMIS project is expected to be rolled out in three phases over 36 months, phase 1 (year 1) will entail system design, piloting and capacity building.
While phase 2(year 2) entails full scale national deployment and integration and final year phase 3, there will be system optimization, scaling and sustainability measures.
By Obegi Malack
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