The headcount will cover national polytechnics, technical training institutes, and technical and vocational colleges. A November 11 circular signed by TVET PS Dr Esther Thaara Muoria directs principals to facilitate the exercise.
The circular follows an October 5 directive from the State Department for Public Service and Human Capital Development requiring government departments to conduct physical headcounts of employees on the public payroll.
Staff on leave must report for verification
Officers on leave are required to report to their duty stations for verification. Employees admitted to hospital will be verified at the facilities where they are receiving treatment.
The exercise will run until December 4. Staff should confirm their institution’s reporting date and venue with their principal or regional verification team. Employees who cannot locate an appointment letter should raise the issue with their institution’s human resource office before their scheduled session.
Four documents staff must present
National identity card Original national ID
KRA PIN KRA PIN certificate
First appointment letter Original GP 24 letter for staff first appointed by PSC, or the original permanent or probationary appointment letter, TSC/APPT/2/2, for staff first appointed by TSC
Current appointment or promotion letter Original letter confirming the officer’s current appointment or promotion
Circular singles out PSC trainers who miss the headcount
The circular specifically warns trainers employed through the Public Service Commission (PSC) that those who fail to appear for verification will be deemed non-employees of the State Department for TVET.
The broader exercise covers State Department employees on the government payroll, including officers whose first appointment letters were issued by TSC. The reported circular does not specify an appeals process for staff who miss verification.
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