SRA/STD/01: Scope
These Standards and Guidelines shall apply to:
- Agencies for student recruitment into universities/institutions;
- Agencies for advertising, exhibiting and marketing universities/institutions;
- Foreign universities or institutions directly advertising, exhibiting or recruiting students;
- A confederation of agencies for recruiting students into universities/institutions; advertising, exhibiting, and marketing universities/institutions.
SRA/STD/02: Conditions for Licensing
An individual or entity wishing to operate a student recruitment agency in Kenya shall apply to the Commission for University Education for a license.
Guidelines
A licensed Student Recruitment Agency shall:
- Annually apply for licensing from the Commission in a prescribed format;
- Pay the requisite application fee as set by the Commission from time to time;
- Have a valid Certificate of Incorporation in Kenya obtained from the Registrar of Companies or a valid Certificate of Registration in Kenya from the Registrar of Business Names;
- Comply with National and County Governments’ regulations governing public and health safety including fire safety;
- Have a valid Memorandum of Agreement/Understanding/Finance with each of the universities and institutions that it represents or intends to represent;
- Have its own or leased physical address:
- If the physical address is owned by the agency, a valid title deed be availed to the Commission;
- If the physical address is leased, a valid lease agreement be availed to the Commission.
- Have a functional:
- Postal address;
- Website;
- Internet;
- Email address; and
- Fixed/mobile telephone number.
SRA/STD/003: Office Space
A Student Recruitment Agency shall have appropriate and adequate office space.
Guidelines
The office space shall have:
- Sufficient aeration and lighting;
- A reception area and interview/counseling room(s);
- Suitable furniture and related work tools;
- Sufficient clean drinking water;
- Access to clean and well maintained male and female sanitation facilities.
SRA/STD/04: Human Resource
A Student Recruitment Agency shall have adequate and competent human resources to execute its mandate in accordance with its human resource policy.
Guidelines
- There shall be a clear human resource policy detailing employee management policies, guidelines and practices in the agency;
- All employees in the agency shall have requisite qualifications and experience in their areas of operation to enable them advice students, parents and guardians appropriately;
- At least two employees in the agency shall have a minimum of a Bachelor’s degree;
- A database on employee profiles including citizenship, qualifications, employment details shall be developed and maintained;
- The citizenship of employees in the agency shall be evidenced by a valid national identification card for Kenyan citizens and a valid passport for foreigners;
- Foreign employees shall have valid work permits;
- Certificates of good conduct for both Kenyan and foreign employees shall be obtained from the Kenya Police Service.
SRA/STD/05: Validity of the License
A full license to operate as a student recruitment agency shall last for one calendar year while a short term license shall last for up to one month. Both licenses are renewable provided the licensed agency adheres to these Standards and Guidelines.
Guidelines
- The term of the license shall commence from the date of issue or as may otherwise be stated in the license itself;
- An annual license shall end twelve months (or as may otherwise be stated in the license itself) from the date of commencement;
- A short-term license shall end one month (or as may otherwise be stated in the license itself) from the date of commencement
- The Commission may vary or nullify the license if the agency contravenes any of the terms and conditions under which the license is issued;
- An agency wishing to continue operating as a student recruitment agency shall apply for the renewal of its license in the manner prescribed by the Commission at least one month prior to expiry; and
- An agency whose license has expired and has not applied for renewal shall cease operations or be deemed to be in contravention of the Universities Act.
SRA/STD/06: Quality of Service
A Student Recruitment Agency shall promote the highest standards of student recruitment, advertising, exhibiting and marketing for universities/institutions.
Guidelines
A student recruitment agency shall:
- Have and display a Service Charter detailing its services and timelines;
- Develop and institutionalize internal quality assurance mechanisms;
- Only recruit students for admission into the universities and institutions approved by the Commission;
- Clearly outline the services rendered to students before and after they join the universities and institutions they are recruited into;
- Track and record the progress of the students they place in universities and institutions;
- Develop and maintain alumni records;
- Evaluate and document feedback from the students, parents, guardians and related clients they serve.
SRA/STD/07: Obligations of a Licensed Student Recruitment Agency
A Student Recruitment Agency shall recruit qualified students for admission into universities/ institutions that are accredited and recognized in their countries of origin.
Guidelines
A student recruitment agency shall:
- Recruit for admission only qualified students meeting requisite entry requirements as set by the Commission from time to time;
- Recruit students for admission into accredited and recognized universities and institutions in their countries of origin;
- Advice the students upon graduation to submit their qualifications to the Commission for recognition and equation.
COMMISSION FOR UNIVERSITY EDUCATION
REQUIREMENTS FOR LICENSING A STUDENT RECRUITMENT AGENCY (CHECKLIST TO BE USED DURING INSPECTION)
- Annual application in the prescribed format
- Evidence of payment of the requisite Licensing fee
- A valid Certificate of Incorporation or a valid Certificate of Registration
- Valid Business Permit
- Valid Fire safety certificate
- A List of universities/ institutions being represented or to be represented;
- Valid Memorandum of Agreement/Understanding/Finance with each of the universities/ institutions being represented or to be represented;
- A valid title deed if the premises are owned by the agency or a valid lease agreement if the premises are leased;
- A Clear Human Resource Policy
- Staff Profiles including:
- Copies of ID cards (for Kenyan employees),
- Copies of passports and valid work permits (for foreign employees)
- Academic qualifications
- Copies of Certificates of Good Conduct for all employees.
- A minimum of a Bachelor’s degree for at least two employees
- Functional postal address; Website; Internet; Email address; and a fixed/mobile telephone number.
- Physical Address in Kenya
- Suitable furniture and related work tools; sufficient clean drinking water; and access to clean and well maintained male and female sanitation facilities.
- Well displayed Service Charter detailing services offered with clear timelines.
- A Self – Assessment Questionnaire in the prescribed format
- A physical visit / inspection to the offices of the Recruitment Agency by the Commission for University Education Team.
LICENSE CHARGES
SNO. TYPE OF LICENSE AMOUNT (KES) 1. Annual License 100,000/= 2. Short-term License – Authority to mount Student recruitment fairs and exhibitions (Maximum one month) 35,200/= 3. Short-term License – Authority to mount Student recruitment fairs and exhibitions (Maximum one week) 8,800/=PAYMENT OPTIONS
- Bank Deposits
Bank Name: Kenya Commercial Bank Ltd.
Account Name: Commission for University Education
Branch: Moi Avenue Branch
Address: P. O Box 30081, Nairobi, Kenya
Account Number: 1108031625
SWIFT CODE: KCBLKENX
2. M-PESA Deposits –
Lipa na M-pesa
Pay Bill
Enter Business Number – 522790
Account Number- Enter the Agency Name
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